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Document Support FAQ |
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What are the
documents to be submitted to get the digital signature?
| Certificate of Application
form (Annexure – A), Signature Verification
letter (Annexure – B) – Pre
printed format given below |
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Who is a certificate
of applicant?
In Pvt Ltd / Public Ltd –
Any employee of the company authorized to
interact with DGFT on behalf of the company.
In Partnership company: - Any of the partners
of the company, whose name is registered
with the DGFT’s IEC database. An employee
of the partnership company is not eligible
to apply Digital Signature as per DGFT.
In Proprietorship Company: - A proprietor
of the company is authorized to apply. An
employee of the proprietorship of the company
is not eligible to apply Digital Signature
as per DGFT. |
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Who is authorized
signatory?
| As far as Digital signature
concerned, authorized signatory means, whose
signature is available in the official bank
records. |
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What is the difference
between APPLICANT and AUTHORISED Signatory?
Applicant is the person who
is applying for the digital signature.
Authorized signatory is the person whose
signature available in the official bank
records and can be verified; however “Applicant
and Authorized signatory” can be the
same or can be different. |
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What is Brach
Code?.
| If you wish to take the license
on branch address, you shall have to specify
the respective branch code. If you want
to take the license on registered office
address, you shall have to mention branch
code “Not Applicable”.
Example: Your registered offices at Bangalore
and you have the branch at Mumbai, as
per your IEC, your Mumbai branch code
is No 1, you shall have to mention Brach
code 1 and Mumbai Address (As registered
with DGFT).
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We have one IEC
(0123456789), under one IEC we have 10 branches
all our branches are interacting with DGFT individually
to take the license and 10 branches has got different
ECOM password to interact with the DGFT. In digital
signature how should we do it ?
| You shall have to buy the
digital signature based on the branch code,
if you have 10 branches, you shall have
to buy 10 digital signatures. |
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What do I do,
if my bankers refuse to verify my signature on
my company letter head ?
| It is very unlikely to happen;
somehow you shall have to convince him. |
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What do I do if
my Finance Manager refuses to authorise me to
take the digital signature? Or I am working in
a ABC Ltd company as a export executive and I’m
reporting to export manager, my finance manager
refuses to authorise me to take the digital signature
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| Well, it’s an internal
issue. We suggest you to get the authorization
letter from Export Manager and finance manager
signature should get verified by your official
banker. |
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Is there any restriction
that we have to operate the current account as
per IEC?
| No, You have the right to
operate with any other banks. |
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In my company
we have 4 directors/partners; do I need to buy
the digital signature all our directors/partners
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| Technically we suggest you
to buy minimum two digital signatures, even
though it’s up to you to decide. |
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I’m a director
/ partner /proprietor of the company or my signatures
are available in the official bank records, then,
who will attest on my photograph?
| Banker has to attest on your
photograph by placing their signature and
seal across the photograph. |
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What do I do
if my banker refuses to sign a photograph?
| It is very unlikely. These
problem arises when your accounts are opened
very earlier days where photo records are
not available with banks. In couple of cases
proper explanation to banker in detail will
solve the issue. Make somehow convince him. |
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What are the
other supporting documents to be submitted to
buy the digital signature?
Documents required
for Pvt Ltd / Public Ltd companies:
Certificate of Incorporation duly self certified
by the authorized signatory, whose signature
has been verified by the official banker
on signature verification letter. i.e (Annexure-B)
OR
Memorandum and Articles of Association duly
self certified by the authorized signatory,
whose signature has been verified by the
official banker on signature verification
letter. i.e (Annexure-B) Photocopy of
IEC duly self certified.
Photocopy of RCMC duly self certified.
Documents required for Partnership
companies:
Partnership Deed accompanied by the
Registration Document issued by the Registrar
of Firms under section 58 of the Indian
Partnership Act. 1932.
In the case of Unregistered Partnership
Firms
Partnership Deed accompanied by the Certificate
of Importer Exporter Code issued by DGFT
bearing the DGFT seal / Official Stamp
of the Foreign Trade Officer.
OR
Partnership Deed accompanied by Sales
Tax Registration document issued to the
Firm by the local, state or central government
sales tax authority.
OR
Partnership Deed accompanied by Copy
of the Income Tax returns filed in the
last two years accompanied by the PAN
card issued to the Firm.
Photocopy of IEC duly self certified.
Photocopy of RCMC duly self certified.
Documents required for Proprietorship
Company:
Sales Tax Registration document issued
to the Sole Proprietorship concern by
the local, state or central government
sales tax authority.
OR
Copy of the Income Tax returns filed in
the last two years accompanied by the
PAN card issued to the Sole Proprietorship
concern.
OR
Importer Exporter Certificate Issued by
DGFT along with 2 different Registration
cum Membership Certificate issued by Export
Promotion Councils
OR
Importer Exporter Certificate Issued
by DGFT accompanied by one Registration
cum Membership Certificate issued by Export
Promotion Council and a Licence to start
a Factory.
OR
Two different Registration cum Membership
Certificates issued by Export Promotion
Councils accompanied by a Licence to start
a Factory.
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14. What do I
do if my Company Secretary is not allowing me
to certify the Memorandum and article of association?
| Well, let him certify the
Memorandum and article of association and
get his signature verified in signature
verification letter (Annexure – B). |
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I’m a director
of M/s. ABC Ltd and I’m a partner of M/s.
XYZ Ltd, how many digital signatures do I need
to buy?
| Well, even if you are a director
of both the companies, IEC is different,
your company registration are different,
so, you shall have to buy two different
digital signature on two different company
names. |
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I’m a partner
/ proprietor of the company, can I authorize my
employee to take the digital signature or can
I take the digital signature, who is not a partner
/ proprietor of the company?
| Please refer question no 2
and answer. |
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Is it necessary
that the person who has taken the digital signature,
the same person has to sign the hard copies of
DGFT supporting documents?
| No. Any of the Director /
Partner / Proprietor or authorized employee
of the company can sign the hard copies |
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Is it mandatory?
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For each type
license should I go for different digital signature?
No. With one signature you
can file all (DEPB, DEC, etc.), licence
and there is no
Limit on number of application. |
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What is rate
for the product?
| Rate of product is Rs.5000/-+
taxes + Enrollment. |
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After digitally
signing the application, do we need to submit
the supporting documents to get the license?
| Of course, yes. Digital signature
has not change your entire mode of operation. |
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16. What is the
advantage between ECOM based online application
and Digital signature based application?
- 25% fee reduction on application.
- Security
- Reduced Turnaround time
- Convenience
- Confidentiality the transaction
is assured
- Integrity of information submitted
online is guaranteed.
- Your data cannot be tampered
with, which in turn brings down any
opportunities for fraud at any stage
- Digitally signed applications
ensure Non-Repudiation, thus bringing
Trust and Confidence into the entire
online experience.
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Is the digital
signature certificate secure?
| Using a digital certificate
is one of the most secure ways of transacting
over the Internet. Another important feature
is that certificate enabled applications
are accessed on secure socket layer SSL
(E.g. https://dgftcom.nic.in instead of
http://dgftcom.nic.in). The SSL enables
128 bit encryption and data traveling between
the clients (end user’s) browser to
the web server of DGFT. Thus making it impossible
for anyone to steal information mid-way. |
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What is the Digital
Certificate / Digital ID?
| A digital certificate is like
the identity of an individual, when he/she
transacts/ interacts through the internet
it uniquely identifies any individual on
the internet. It consists of an electronic
file called "key pairs" containing
the 'Private key' and 'Public key' of the
individual to whom the certificates belongs,
which is digitally signed by the CA(Certifying
Authority) to become a legally valid Digital
Certificate / Digital Id. |
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What happens
if certificate of applicant leaves the job, who
has taken the digital signatures?
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Can I use my
same digital signature for Customs / Banks in
future?
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Will I get my
license online?
| No, you shall have to go and
collect it from DGFT. |
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Can I use digital,
but pay fees through DD/Challan?
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Can I get two
Token for each applicant name?
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May I know few
of your clientss?
- Reliance Industries
- Voltas
- Century Textiles
- Supreme Industries
- Indian Petro Chemicals Limited
- Reliance Energy Limited
- Hindustan Lever Limited
- Raymond Limited
- Ceat Limited
- BASF
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To whom should
I contact to buy a digital signature?
Tech Options,
S-3/63, Vedant Commercial Complex, Vartak
Nagar, Thane –West , Pin – 400
606.
Tel: 022 -25808313 / 022- 55727155 |
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